Coordinating Information Related to COVID-19
(Pertaining only to the OSU-Stillwater campus)
- College Facilities
Len Hebert, facilities manager, is representing the College on the university's facilities committee and will provide guidance on our College's physical facilities.
- Classrooms: Instructors who find a classroom does not meet the standards for social distancing and/or cleaning/sanitizing should report the situation to the College.
- Conference rooms:
- The conference room in the Dean's office suite (HSCI 106D) will remain closed until further notice.
- Other College-scheduled conference rooms (i.e., HSCI 119, HSCI 363, HSCI 366B, WLLD 231, 243, 322, 333, 403 and 440) will be closed until further notice. In-person meetings are discouraged.
- Events and meeting spaces:
- The Anderson Family Living Room in Willard Hall and the Gaylord Gallery and Jorns Hall in the Human Sciences building will not be available for meetings/events during Fall 2020, as these spaces will be used for classroom instruction.
- College classrooms and lecture halls will not be available during fall semester for club meetings, faculty meetings, student organization meetings, events, and/or conferences.
- Gathering spaces: Student lounges and similar spaces will be unavailable for gatherings until social distancing requirements are no longer in place.
- Kitchenette spaces:
- The kitchenette in the Dean's office suite (HSCI 106F) will remain closed until further notice. As an alternative, individuals may utilize the Reboot Center (HSCI-W 209).
- The kitchenette on the third floor of Willard Hall (WLLD 331) will be available (one person at a time; disinfect surfaces after use). However, coffee service has been suspended until further notice.
- Plastic barriers: The College will acquire and coordinate the installation of plastic barriers/screens
at service desks and between students in spaces that do not allow for 6-foot social
distancing (e.g., computer work stations, shared classroom desks, laboratory benches,
- Contact: Len Hebert
- Personal Protective Equipment (PPE)
- Cloth face coverings: The College will acquire and distribute washable cloth face coverings for employees
who are unable to provide their own.
- Contact: Your department head
- Gloves: Because gloves vary considerably by purpose (e.g., food handling, medical environments),
function (e.g., chemical resistance), and size, each academic department/school should
- Note: If your program normally utilizes gloves for clinical/laboratory activities, please use academic programs funds for these purchases.
- Wrap around face shields: The College will acquire face shields for students and employees who work in laboratories
and other spaces where social distancing cannot be maintained.
- Contact: Your department head
- Cloth face coverings: The College will acquire and distribute washable cloth face coverings for employees who are unable to provide their own.
- Supplies for Cleaning and Sanitation
Supplies for cleaning and sanitation (e.g., disinfectant spray, hand sanitizer, wipes, cleaning cloths and rags): The College will coordinate and make these supplies available to departments/schools and administrative offices.
- Departments should contact Len Hebert.
Fall 2020 Reopening Plans
- Health Guidelines
1.1 Personal Health Responsibility:
The following outlines expectations of all OSU students and employees while on campus. This is not only to protect your health, but the health of our entire community. Your continued support of these guidelines is appreciated.
- All employees and students are asked to take special precautions to avoid exposure for at least two weeks prior to the start of the fall semester.
- Sick employees and students must stay home.
- Self screening should be performed each morning before arriving on campus. Temperature must be less than 100.4° F/38° C. See self-screening checklist.
- Maintain social distancing guidelines. You are also expected to wear a face covering if working near or are encountering others. If you do not have a face covering, please contact your supervisor and one will be provided.
- Remove unnecessary items in your personal work or living space to create clean counter spaces and support cleaning efforts on common surfaces. If additional cleaning is needed in an office space, please notify your supervisor.
- Limit elevators to single occupancy when possible.
- Use stairs as the primary method of travel between floors when possible.
- In-person meetings are discouraged. If a meeting must be in-person to accomplish the purpose of the meeting, it must be in a large room with attendees six feet away from each other. Include no more than 10 participants within the meeting location. Use video conferencing as an alternative.
- Break rooms/lunchrooms and gathering areas are closed for gathering. They may still be utilized for food preparation (one person at a time; disinfect surfaces after use).
- Disinfect fax machines, copiers and printers in common areas before and after each use.
- Wash hands regularly with soap and water for at least 20 seconds. Keep a supply of hand sanitizer (as possible).
- Cover your cough or sneeze with a tissue and then throw it away. Wash your hands afterwards.
- Disinfect all high-touch areas in your home and workplace.
- Do not touch your eyes, nose, or mouth with unwashed hands.
1.2 Face Coverings:
All OSU students, employees, and visitors must wear a face covering (mask) upon entering any campus building and when near or are encountering others. COVID-19 can be spread when people are asymptomatic, which means they do not know they are sick yet. Wearing face coverings has been shown to reduce the spread of COVID-19 to others. It is important that OSU is a safe place to work and study, and taking this step creates a safe environment for all of us as advised by the CDC. As a reminder, face coverings do not replace the need to maintain social distancing, frequent hand washing, and rigorous cleaning and disinfecting routines. This action is not about keeping you safe, it is about showing that you care about your fellow Cowboys and are doing your part to keep our campus community safe.
Please adhere to the following guidelines for face coverings:
- You may wear your own clean, well-maintained, and professional face covering from home instead of the OSU-provided covering if you choose.
- You must wear a face covering at all times in hallways, classrooms, public spaces and other common areas across campus where social distancing is hard to maintain.
- Face coverings are also required outdoors if safe social distancing is not possible.
- The face covering is not only a protection for you. It is also a protection for others near you, to prevent you from unknowingly spreading the COVID-19 virus to others.
- You should carry at least two face coverings with you daily to ensure that you have a replacement if one becomes unusable while you are on campus.
1.2.1 Face Coverings While In Your Office:
The College’s leadership team recommends the following guidelines:
- If your office has a door and you prefer to work without wearing a mask or face shield, while in your office please keep your door closed (or 1” cracked open). You may want to post a sign that indicates you are in, please knock, and enter wearing a mask. If someone enters your office, you should put on your mask.
- If your office has a door and you desire it to be open, you should wear a mask or face shield while in your office. (And anyone who enters your office should also wear a mask.)
- These guidelines should be adhered to even if you face away from the door or if your desk is more than 6’ away from the door.
- Wear a mask when you leave the office and are out and about in the buildings!
1.3 College-Specific Guidelines and Protocols:
- Dean’s Office:
- The outer glass doors to the dean’s office suite (HSCI 106) will remain closed.
- In order to have contact tracing information, all guests will be required a sign in when entering the main office (HSCI 106).
- To provide for appropriate social distancing, if more than one guest enters the main office area (HSCI 106), one guest will wait in the foyer.
- The kitchenette in dean’s suite (HSCI 106F) will remain closed until further notice. If there are special circumstances for kitchenette use, Nichole Wiliamson will need to be contacted for coordination. However, the Reboot Center (HSCI-W 209) will be open and can be used in lieu of the dean’s suite kitchenette (HSCI 106F).
- The conference room in the Dean’s office suite (HSCI 106D) will remain closed until further notice.
- Academic Programs and Student Services Office:
- All undergraduate academic advising appointments with College and unit-level professional advisors will be held in a virtual format.
- Seeing individual students in-person will occur for only extremely rare situations.
- Students who visit one of the College's advising centers will swipe-in using their campus ID cards; visitors and faculty will be noted on a tracking sheet maintained by our staff.
- Seating within each Center’s reception area has been reduced and reconfigured to maintain at least 6 feet separation, and only specified computer stations will be available for use.
- All meetings with prospective students who visit campus will be conducted in-person; face coverings will be worn by staff, and visits will be conducted in a meeting space that allows for social distancing.
- Academic advisors, director of academic advising, career consultants, graduation certification specialists, and student retention coordinators will have a plastic desk shields.
- Business Operations Office: Following university guidelines; no unit-specific guidelines.
- Communications and Marketing Office: Following university guidelines; no unit-specific guidelines.
- Extension, Engagement and Continuing Education Office:
- Clients will enter the main office by appointment only, one individual at a time.
- Staff are expected to maintain a clean office workspace with smooth, cleanable work surfaces that are easy to disinfect and clean.
- Research and Graduate Studies Office: Following university guidelines; no unit-specific guidelines.
- School of Community Health Sciences, Counseling and Counseling Psychology:
- To assist with contact tracing, every office/space in Willard 4th floor northeast wing will have a sign-in sheet. Every person who enters/visits the space should sign the date, time, and their name.
- There will be a box inside the door of Lisa’s office (Willard 439) to drop off materials for signatures etc. When possible, please obtain electronic/digital signatures and approvals.
- So that they are not working in Lisa Herndon’s office (Willard 439) the student workers’ office has been temporarily moved to Willard 426 (previously designated for OSU-Tulsa who commute to Stillwater).
- Department of Design, Housing and Merchandising:
- Every person will be required to sign in when entering the main offices (HSCI 431 and HS 449) to visit, copy, pick up mail, or hold an appointment with the department head. If only dropping off or picking up materials and entering as far as the table and basket, individuals do not need to sign in.
- Rachel Kellenher will have a basket drop box just inside the office door (HSCI 449) for items to be dropped off for signatures or other routing. Gloves should be worn when dropping off papers and will be used to go through papers.
- Delaina Goforth will have a receptacle on the secondary desk in the main office (HSCI 431). Gloves should be worn when dropping off papers and will be used to go through papers.
- Although it would be discouraged, the DHM Gallery space (HSCI 427) could be used as an immediate meeting space for urgent faculty /student discussions with one student and one faculty member at a time. Participants should clean upon entering and exiting to ensure sanitation.
- School of Educational Foundations, Leadership and Aviation:
- Other than office staff, no more than two people will be allowed in the main office (WLLD 204) at a time. Willard 204 will be the only entry point for visitors; the door will remain closed and unlocked with the blinds opened.
- Department of Human Development and Family Science:
- The main office door (HSCI 233) will remain closed and unlocked. No one besides staff can enter the area past the reception partition. Visits are limited to 15 minutes or less.
- Department of Nutritional Sciences:
- In the main office (HSCI 301), in addition to two staff, a student worker, we will limit the occupancy to no more than 8 people (so long as social distancing guidelines are maintained). The office door will remain unlocked, but closed, as a way to reduce traffic into the office space. Masks will be required to enter the office. The office will be open from 9:00 am – 12:00 pm and 1:00-4:00 pm M-F.
- Conference room: HSCI 307A may only be used for laboratory meetings, thesis proposals, thesis defenses, dissertation proposals, PhD comprehensive exams, and dissertation defenses if 8 or fewer individuals will be present. Users will also be required to provide their own dry erase markers and laser-pointer.
- School of Teaching Learning and Educational Sciences:
- In addition to our two office staff members, only one person at a time will be allowed
in the main office space (Willard 245). The main office door will remain closed and
the windows will allow you to check before entering.
- In order to have contact tracing, we will require a sign in when entering the main office. Please carry your own pen with you.
- Lisa Baker’s office (Willard 244) will have a clear curtain barrier. Please do not cross into her office unless instructed to do so. A small table will be placed outside of it for the exchanging of items. The shared candy bowl will be on an extended vacation.
- STLES office GTA, Recruitment and Retention GTA, Program Coordinator GTA will be in Willard 224 on a rotating basis and not within the main office until further notice.
- In addition to our two office staff members, only one person at a time will be allowed in the main office space (Willard 245). The main office door will remain closed and the windows will allow you to check before entering.
1.4 Positive COVID-19 Case on Campus:
We follow the guidance of national and local health officials in our response to a positive diagnosis on campus. If we receive confirmation that an OSU student or employee has had a positive COVID-19 diagnosis, there are important measures that will be promptly taken including quarantine or isolation, contact tracing, communication and facility disinfection. When a member of the OSU community self-reports they are symptomatic or tests positive for COVID-19, please contact University Health Services at 405-744-7287 immediately.
For employees experiencing any COVID-19 symptoms, your supervisor will require you to stay home, and you should seek guidance from your healthcare provider. The university has leave policies that encourage faculty and staff to stay at home when they are sick, when household members are sick, or when they are required by a healthcare provider to isolate or quarantine themselves or a member of their household.
Managers and supervisors are reminded they have an obligation to protect the privacy of employee health information.
1.5 Cleaning of University Facilities:
OSU Facilities Management provides touch-point cleaning and disinfecting daily in campus buildings and multiple times daily within areas of increased-use or higher risk. OSU maintains alcohol-based hand sanitizer and replacement wall-mount dispensers to refill the currently installed hand sanitizers located throughout campus. Facilities Management will work to procure and distribute necessary cleaning supplies for individual departments.
- Guidance for Employees
2.1 High-Risk Employees:
Those who are in a vulnerable population are of the utmost concern. If your health is considered high risk, you provide care for a high risk individual, have childcare disruption or require modifications to your work, please engage in individual discussions with your supervisor and/or HR Consultant. Potential modifications include, but are not limited to: telework, use of accrued leave or leave without pay, adjusted work hours to avoid or reduce contact with others and isolated workstations.
2.2 University-Related Travel:
Given the continuing guidance of state, federal and world health organizations, the university’s domestic and international travel guidelines are as follows:
- All university-sponsored domestic and international travel is prohibited until further notice.
- International travel for personal reasons is strongly discouraged.
- All in- and out-of-state travel for university-related business or academic purposes is suspended until further notice, unless such travel is essential to the university and approved by the Provost or the appropriate Vice President. Reimbursement will not be processed from any funding source for travel (in- and/or out-of-state) that does not include approval by the Provost or appropriate Vice President.
2.3 Guidance for Campus Events:
- Academic Delivery of Courses and Support
Every effort is being made for faculty to maximize in-person instruction for all students on campus this fall. It is especially important that many first-year classes be taught face-to-face with social distancing maintained. However, hybrid and online options may be used to accommodate challenges in scheduling. In all cases, faculty should remain socially distanced from students while teaching.
3.1.1 Mode of Instruction:
In an effort to follow the CDC guidelines for social distancing, the university has implemented new COVID maximum classroom capacities (referred to as social distancing capacity) for all classrooms on campus. These new classroom capacities will drastically lower the capacity for all classrooms (and range from 16% to 33% of the fire code maximum). In consultation with department/school heads, college staff members are and are working on adjustments to the class schedule to ensure that our classes are complying with these new social distancing capacity guidelines. If a course does not meet the social distancing guidelines, we will make every effort to ensure that the class is moved to a larger classroom. If that is not possible, we will reach out to department/school heads and faculty to determine alternative solutions for the course (e.g., hybrid/blended, hyflex, or all online). Some possible solutions are:
- Hybrid/Blended: Hybrid courses (also known as blended courses) replace a portion of traditional face-to-face instruction with web-based online learning (e.g., video lectures, online discussions, or activities). (Note: The face-to-face class meetings will need to comply with social distancing capacity.)
- HyFlex: In a HyFlex course, courses are delivered both in person and online at the same time by the same faculty member. Students can then choose for each and every class meeting whether to show up for class in person or to join it online. The underlying design ethos behind the HyFlex model is flexibility and student choice.
- Online Synchronous – The course meets during the scheduled days/times, but the instructor and students are online (at the same time).
- Online Asynchronous – The instructor will record lectures and develop a structured sequence of activities and assignments for students to complete. However, students will not be required to “attend” class at a certain day and time of the week each week.
- Staggered Schedules:
- If the course meets three days a week, instructors may need to split students into three groups where Group A attends on Monday, Group B attends on Wednesday, and Group C attends on Friday, and the remaining class instructional time will be online (synchronous or asynchronous).
- If the course meets two days a week, instructors may need to split students into two groups where Group A attends on one day and Group B attends on the other day, and the remaining class instructional time will be online (synchronous or asynchronous).
- If a class meets one day a week, we will attempt to try to find a larger classroom. If that is not possible, the instructor may need to alternate weeks where Group A comes to class week one, Group B comes to class week two, etc., and the remaining class instructional time will be online (synchronous or asynchronous).
- Other: We can work with faculty members to develop a combination of approaches that meet students’ and faculty’s needs.
3.1.2 Live Streaming and/or Recording and Uploading Face-to-Face Class Sessions:
Although we are doing our best to ensure that students are able to attend face-to-face classes, there may be some students who are unable to do so for a multitude of legitimate reasons (e.g., being in a high risk category, taking care of a loved one in a high risk category, illness). Therefore, it will be the instructor's responsibility to ensure that each face-to-face class is live streamed and/or recorded and uploaded to Canvas.
- College IT staff are setting up web cameras in our departmental and college classrooms to facilitate live streaming and recording.
- General University classrooms will also have devices in place so that faculty can live stream and/or record their face-to-face class sessions.
- ITLE is creating how-to videos to support faculty as they prepare for fall semester, and our college IT staff will also do the same for the cameras in our departmental/college classrooms.
- So that faculty can practice live streaming and/or recording their face-to-face class sessions, we plan to have classroom spaces available before the start of the semester.
- Thanh Do (Graduate Research Associate in Educational Technology) is available to help faculty members think through and review the design of online courses as well as online portions of hybrid/blended courses. She can be contacted at email@example.com.
3.2 Class Schedule:
The University will utilize the entire existing course timeframe from 7:30 am to 10:15 pm for MWF and TR courses. Nonstandard scheduled classes in general university and large college classrooms will be minimized. Common Examination periods will be eliminated.
Monday-Wednesday-Friday (15 minutes between classes)
Tuesday-Thursday (15 minutes between classes)
Classes meeting once a week, available time slots:
Evening classes that meet twice a week, available time slots:
6:45-8 p.m. Monday/Wednesday or Tuesday/Thursday
8:15-9:30 p.m. Monday/Wednesday or Tuesday/Thursday
Locations not generally utilized for classes will be used. Some examples include the Willard Hall Living Room, the Gaylord Gallery, and Jorns Hall. Social distancing will reduce the capacity of traditional classrooms and using these alternative spaces will increase our ability to deliver face-to-face classes.
3.3.2 Seating Charts:
Assigned seating with seating charts will be required in all classes so that effective tracing of positive cases can be enhanced.
- School of Community Health Sciences, Counseling and Counseling Psychology; Department and Design, Housing and Merchandising; and School of Teaching, Learning and Educational Sciences: Should a case emerge over a weekend and should administrators need swift information on contact tracing or students in your class, please have digital access to these seating charts at all times.
3.3.3 Students Wearing Face Coverings:
Oklahoma State University requires all students (as well as employees, and visitors) to wear face masks upon entering any campus buildings and when near or are encountering others. Students must wear a mask while attending in-person classes. Students who do not adhere to the face covering policy will be asked to leave the classroom and attend class virtually. Policy violations will be reported to the Student Conduct Office. For more information on OSU’s face covering policy, please see Cowboys Coming Back plan.
- Students should be asked not to gather outside a classroom or in the hallways, as this does not allow for social distancing or the safe passage of others in the hallways.
- Laboratory groups of six or less that cannot maintain social distancing for pedagogical or safety purposes must wear additional PPE to provide reasonable health safety (e.g., face shields, gloves, surgical masks).
- School of Community Health Sciences, Counseling and Counseling Psychology and Department of Design, Housing and Merchandising: Personal use markers and/or chalk bags will be provided for professors’ use.
3.4 Novel Teaching and Learning Environments:
- Department of Design, Housing and Merchandising: See “Protocols to be Implemented in our Novel Teaching and Learning Environments” for detailed procedures for the Mixed Reality Lab and Virtual Reality Classroom; Sewn Products Lab; and the Textiles Lab.
- School of Community Health Sciences, Counseling and Counseling Psychology: See “Protocols to be Implemented in our Novel Teaching and Learning Environments” for detailed procedures for the Al Carlozzi Center for Counseling (OSU-Tulsa campus) and the Counseling and Counseling Psychology Clinic.
- Department of Human Development and Family Sciences: See “Protocols to be Implemented in our Novel Teaching and Learning Environments” for detailed procedures for the Child Development Lab and the Center for Family Services.
- School of Kinesiology, Applied Health and Recreation: See “Protocols to be Implemented in our Novel Teaching and Learning Environments” for detailed procedures for Neurophysiology Lab.
- Department of Nutritional Sciences: See “Protocols to be Implemented in our Novel Teaching and Learning Environments” for detailed procedures for Dietetic Internship Practicums and the Food Production Research La.
- School of Educational Foundations, Leadership and Aviation: See “Protocols to be Implemented in our Novel Teaching and Learning Environments” for detailed procedures for the Flight Center.
- School of Teaching, Learning and Educational Sciences: See “Protocols to be Implemented in our Novel Teaching and Learning Environments” for detailed procedures for field placements in public school; the Reading and Math Center; and the School Psychology Clinic.
3.5 Office Hours:
Faculty office hours and advising appointments with their students will be handled virtually, by phone or video. Teaching Assistants will provide virtual recitation sections and virtual office hours to work problems and answer questions.
3.6 Online Test Proctoring
OSU has contracted with the vendor Examity to provide online test proctoring. Colleges will cover the expense for final exams. Faculty who wish to use Examity during the semester for their online courses or provide it as a student-pay option for their other courses, should contact ITLE to set up. Students’ Bursar accounts will be charged $4 for proctored tests held before the final exam period. Faculty cannot require students pay for test proctoring in classes that meet face-to-face, but can offer it to students who are sick or request a noncontact option.
Examity’s auto-proctoring uses an automated process to authenticate the tester’s identity; record the test session; and identify any inappropriate movement, sound or shifts in light using mathematical algorithms. Faculty will access a report for their class with each student’s test session that includes the recording is flagged to indicate possible inappropriate behavior. Faculty then review any flagged recordings to determine if academic misconduct has occurred.
Faculty training for using Examity will be provided by ITLE in early Fall and throughout the semester.
3.7 Pre Finals and Finals Weeks:
In-class instruction and in-person exams will be completed by Thanksgiving break:
- During Prefinals week (Nov 30 – Dec 4), lectures and reviews will be offered virtually.
- During Finals week (Dec 7 – 11), exams will be offered on-line and synchronously, with proctoring in order to minimize academic integrity concerns.
- On-campus services and project labs will remain open for students.
3.8 Graduate Students:
- In-person defenses are anticipated to return in fall 2020. A virtual format may be used as necessary with notification of the Graduate College. Guidance for virtual defenses is provided in the Best Practices document in the Graduate Faculty Canvas Community. This format still requires all advisory committee members participate or be replaced with available Graduate Faculty members.
- Non-coursework exams (e.g., qualifying, preliminary, comprehensive exams) are typically for a very small number of individuals at a time and may easily accommodate social distancing guidelines. In-person, online or virtual formats are still acceptable and should take individual concerns of faculty, staff and students into account.
- Individual Degree Completion Plans are available from graduate program Coordinators to document changes in the time frame and resource needs due to associated pandemic disruptions.
3.8 Study Abroad:
No faculty-led study abroad programs will be allowed prior to Nov 1, 2020. This restriction will be revisited by August 30, 2020 to determine the risk associated with fall break, winter break or spring 2021 programs.
Research at OSU has continued with adjustments for social distancing and personal protection. Detailed information is available on the research continuity website.
Protocols to be Implemented in our Novel Teaching and Learning Environments
Center for Family Services
The Center for Family Services plans to reopen the clinic for therapy sessions in July. Every CFS staff member (student therapists, interns, and faculty) entering the Center must complete a Wellness Check Survey (e.g., Have you traveled anywhere internationally in the last 14 days? Are you are experiencing shortness of breath, fever, and/or a cough?) at the beginning of each visit to the clinic. Individuals who answer yes to any of the questions will be directed to OSU Health Services and either cleared to return or directed to utilize teletherapy services. All student therapists, interns and faculty should take their temperature prior to coming to the clinic; individuals who are running a fever (100.4⁰F or higher) will stay home and notify the Clinical Director.
All CFS staff are required to wear a face mask in public areas of the building and anytime appropriate social distancing cannot be maintained. When utilizing the observation room, restrictions will be in place, including (a) only one observer per therapy room; (b) observers should use their own reserved set of headphones for all observations and clean after each use; and (c) if more than one person is in the observation room at the same time, masks are required to be worn and 6-ft. of physical distance should be maintained. Only one CFS staff members is allowed in the business office at a time.
Upon conclusion of the session, student therapists should walk their clients to the outer building door and retrieve the clinic parking pass. Student therapists will clean and disinfect parking passes after each use; immediately after returning the parking pass, therapists should wash/sanitize their hands. Student therapists should allow 15 minutes between sessions to clean and disinfect the therapy room before the next client session. Supervisors will clean and disinfect supervision and observation areas upon completion of each supervision session.
Clients entering the CFS must complete a Wellness Check Survey (e.g., Have you traveled anywhere internationally in the last 14 days? Are you are experiencing shortness of breath, fever, and/or a cough?) at the beginning of each visit to the clinic. Clients will not be allowed in the waiting room. Upon arrival at the CFS, clients will call the front desk and wait in their vehicle until the therapist comes to greet them. Clients will wear masks during the greeting at their vehicle, upon arrival/exit, in the hallways and other public areas of the building, and when necessary social distancing cannot be maintained.
Student therapists and/or clients who are uncomfortable with these attempts to mitigate risk levels will be encouraged to participate in teletherapy.
View complete plan here.
Child Development Lab
Each day upon arrival, a staff member will perform a wellness check on the child, and the child's shoes will be lightly sprayed with Lysol. Children ages 3 and older will be required to wear a face covering/mask. Each day upon arrival ,parents will sign an electronic health waiver form. Family members will be discouraged from using the observation booths and visiting the classrooms.
Staff members will participate in a three-hour training session to learn the new protocols. Meals and snacks will be served individually, rather than family style. Hand washing (children and staff) will occur more frequently after key activities. Visitors must have an appointment and sign in. Books and book bags will be available to check out and take home; when returned, the books and bag will be quarantined for 72 hours. Teaching staff will have two sets of scrubs to utilize/wear; at the each of day, the worn set will be laundered. All surfaces will be disinfected daily. Parents will receive information sheets on topics such as how to keep one's home clean and disinfected, and key times to wash one's hands.
View complete plan here.
Counseling and Counseling Psychology Clinics
Counseling and Counseling Psychology Clinic on the OSU-Stillwater Campus
- All staff members, supervisors, interns, and student counselors entering the PIO must complete a Wellness Check Survey at the beginning of each visit to the clinic. All staff members, faculty, and student counselors should take their temperature before coming to the PIO Clinics. If the temperature taken is above 100.4 degrees Fahrenheit, that person should stay home and seek medical assistance.
- No more than two (2) staff members (e.g. student therapist or intern) will be allowed in the front office at any given time. Any time there are two staff members in the front office, they must maintain at least 6 feet distance and/or wear masks/face shields.
- Only two counselors should be in the counselor workroom at a time.
Client arrival and check-in:
- Prior to the schedule session, clients will receive a one-page handout describing actions to take to keep everyone safe.
- A disinfecting station will be placed in the waiting room for clients to utilize before approaching the front desk. Up to three clients will be allowed in the waiting room, and clients should stand on provided markers to ensure social distancing.
- When clients arrive for their session, they should approach the front desk and a front desk employee will conduct a Wellness Check Survey (e.g., Have you traveled anywhere internationally in the last 14 days? Are you are experiencing shortness of breath, fever, and/or a cough?). Any client who answer ‘Yes’ to questions will be directed to their personal healthcare provider to be cleared before they can return for in-person services; teletherapy services can be provided as an alternative.
- The client will then be asked to move to a holding room (Room 110). No more than three clients in the holding room at one time. The client’s therapist will be notified of their arrival and will greet the client in the holding room when it is time for the client’s scheduled session.
- Once all parties are in the therapy room and sitting at least 6-ft apart, therapists and clients may remove their masks at their own discretion.
- If there is more than one person in an observation room, masks should be worn at all times.
- Masks or face shields are required by all staff and clients upon arrival, in the hallway, and in the waiting room.
- All parties in a therapy, observation, or supervision room should wear a mask as they exit and when they are in open, public areas of the building.
- No one will be allowed to enter the counseling center other than scheduled clients because we simply do not have the space to safely have people waiting.
Cleaning and Sanitizing:
- Therapists are responsible for using disinfectant wipes to wipe down any hard surfaces that were touched by any persons in the therapy room. This includes but is not limited to doorknobs, armrests, side tables, white boards/markers, telephone, and toys or other play therapy room items. For surfaces not applicable to be wiped down (e.g. upholstered furniture, cloth costumes), disinfectant spray may be used.
- Supervisors are responsible for disinfecting their supervision room and/or observation area upon the completion of each supervision session using the cleaning suggestions above.
View complete plan here.
Al Carlozzi Center for Counseling on the OSU-Tulsa Campus
The Al Carlozzi Center for Counseling plans to reopen for limited in-person appointments beginning in mid-August; teletherapy sessions will continue to be scheduled according to established counseling center hours. At the beginning of each visit, every staff member (student counselors and faculty) entering the counseling center must complete a Wellness Check Survey (e.g., Have you traveled anywhere internationally in the last 14 days? Are you are experiencing shortness of breath, fever, and/or a cough?). Individuals who answer yes to any of the questions will be referred to their health care provider and either cleared to return or directed to utilize teletherapy rather than in-person services. All student counselors, faculty, and other staff members should take their temperature prior to coming to the counseling center. If the temperature taken exceeds 100.4 degrees Fahrenheit, that person should stay home, seek medical assistance, and notify the Counseling Center director.
All Center staff are required to wear a mask or face shield upon arrival, in the hallways and other public areas of the center, in the waiting room, and anytime appropriate social distancing cannot be maintained. If possible, student counselors should avoid scheduling back-to-back clients to allow time between sessions for cleaning and disinfecting the counseling room. After every counseling session, student counselors must use disinfectant wipes to wipe down any hard surfaces in the counseling room, as well as any surfaces the counselor has touched during the transport of the client, including doorknobs.
At the beginning of each visit, clients entering the counseling center must complete a Wellness Check Survey (e.g., Have you traveled anywhere internationally in the last 14 days? Are you are experiencing shortness of breath, fever, and/or a cough?). Any client who answer ‘Yes’ to questions will be directed to their personal healthcare provider to be cleared before they can return for in-person services; teletherapy services can be provided as an alternative.
Clients should arrive 10 minutes prior to their scheduled session start time. When clients arrive, they should call the counseling center, and a staff member will conduct a Wellness Check Survey over the phone; if the client is determined to be eligible for services that day, their counselor will be notified of their arrival. Clients should remain in their vehicle until the time of their appointment. Counselors will greet clients in the waiting room at the time of their session. Clients will wear masks or face shields upon arrival/exit, in the hallways and other public areas of the building, and when necessary social distancing cannot be maintained. Counselors will not collect fees at the end of session; monthly invoices will be sent to each client.
Nobody will be allowed to enter the counseling center other than scheduled clients. If another person transports a client to the session, that person must remain in the vehicle for the duration of the appointment.
Student counselors and/or clients who are uncomfortable with these attempts to mitigate risk levels will be encouraged to participate in teletherapy.
View complete plan here.
Dietetic Internship Practicums
Prior to placement at the practicum site, students will be tested for the coronavirus; the College will cover the expense of the test. Each day students will take their temperature prior to entering the practicum site; students who are running a fever (100.4⁰F or higher) will stay home and notify the preceptor and internship coordinator; additional testing may be necessary before students are permitted to re-enter the practicum site. While at the practicum site, students will follow the facility's prescribed protocols for mitigating risk (e.g., wearing cloth face masks and gloves).
Field Placements in Public Schools
Initial certification teacher candidates (pre-service teachers) and candidates in advanced certification programs serving in schools will be expected to follow protocols established by the respective school district, at minimum; however, the university may require additional safety precautions to protect teacher candidates’ well-being and that of students, teachers, and the wider school community.
The School of Educational Foundations, Leadership and Aviation plans to resume instruction at the Flight School in July. Phase 1 of the reopening plan includes instruction with approximately 100 students who are nearest completion of their required number of flight hours towards degree completion. We anticipate being fully operational on Monday, August 17, the first day of the fall 2020 semester.
The Flight Center building will remain locked with only staff having access. Hand sanitizer will be available at the dispatch desk and throughout the Flight Center. An increased frequency of cleaning of all aircraft, flight training devices, and briefing areas will be implemented. When unable to social distance and when inside the aircraft, students and instructors will wear face masks. Aircraft will be cleaned and sanitized after each training session. No observers will be allowed. Flight instructors who travel to an area that is considered a “hot spot” for coronavirus infection may be asked to self-quarantine/self-isolate for up to 14 days upon return.
Each day students will take their temperature prior to coming to the Flight Center; students who are running a fever (100.4⁰F or higher) will stay home and notify the Flight Center dispatcher. Additionally, each day students will complete a form with questions addressing issues such as travel within the past 14 days, contact with someone who has tested positive for COVID-19, current physical condition (e.g., experiencing shortness of breath, fever, and/or a cough), etc. Students who answer yes to any of the questions will be directed to University Health Services and either cleared to return or directed to stay away from the Flight Center. Students must bring their own headset; headset loaning is not permitted. Students who are uncomfortable with these attempts to mitigate risk levels will be encouraged to enroll in classroom coursework.
View complete plan here.
Food Production Research Lab
Students taking courses that utilize the Teaching Kitchen Laboratory (HSCI-W 204) will wear cloth face masks and gloves at all times. Specific PPE requirements will be provided at a later date prior to the start of the fall semester. There will be no sharing food, and only disposable cutlery will be used (for eating).
Mixed Reality Lab & Virtual Reality Classroom
Access to the Mixed Reality Lab and Virtual Reality Classroom will be restricted. Computer stations will be arranged to allow at least six feet between stations. Lab monitors will ensure that surfaces are cleaned and disinfected after every use.
Hand sanitizer will be available in or near the lab and it is expected that students will use when entering the classroom. Students will wear cloth face coverings at all times, unless working alone in the lab. Students will clean the virtual reality headsets and hand controllers after every use.
Hand sanitizer stations will be located in the academic hallway and the Neurophysiology Lab hallway. An increased frequency of cleaning and disinfecting will be implemented. The Neurophysiology Lab is equipped with two sinks, and hand soap will be available. Lab equipment will be arranged to maintain a 6-foot or more separation, and researchers and participants will be separated by clear plastic shields on rollers. As is currently done, following each class or research session, all equipment will be cleaned and sanitized between sessions. Only two students and the instructor will be permitted to stand at the virtual cadaver table while the remainder of the students will be able to view the procedures on the smartboard. For those students requiring an internship or practicum experiences, tests for COVID-19 will be required immediately prior to the internship.
Reading and Math Center
Tutoring: During the Fall 2020 semester, all reading and mathematics tutoring will be conducted online in order to increase safety for both the children participating in tutoring as well as our OSU students, staff, and faculty.
Material Check-out: Although many of the materials used for tutoring are virtual, the RMC will continue to provide resources and tools that can be used to support reading and mathematics tutoring as well as other OSU courses. In order to maintain a safe environment, the RMC will implement the following protocols:
- All persons seeking to enter the RMC will first have their temperatures taken and complete a wellness check survey.
- Only two students will be allowed in the resource areas at a time.
- All visitors to the RMC will be asked to use hand sanitizer prior to entering the center and prior to handling materials and books.
- Face-touching will be discouraged as well through signage.
- Masks or face shields will be required in the RMC and individuals should remain a minimum of six feet apart.
- All materials that are checked out from the RMC will be disinfected once they have been returned. Materials that are not able to be disinfected (example: print materials) will be quarantined for a minimum of three days.
- Surfaces will be wiped down after each use and all surfaces will be cleaned at the end of each day.
Use of Common Space: Study and collaboration spaces will be unavailable until social distancing requirements are no longer in place.
View complete plan here.
School Psychology Center
Upon arrival at the center, clinicians will have their temperature taken. Clinicians will wash their hands immediately before and after each session with a client. Session rooms, test kits, and assessment materials will be sanitized after usage with a client. Clinic offices, assessment materials and other rooms will be sanitized daily.
Before each appointment, clients will complete a brief questionnaire regarding possible recent exposure to COVID-19. At check-in, clients will sanitize their hands and have their temperatures taken. Clients and attending parties will will face coverings/masks while in the School Psychology Center.
View complete plan here.
Sewn Products Lab
An increased frequency of cleaning and disinfecting will be implemented. The Sewn Products Lab is equipped with a sink, and hand soap will be available. Sewing machines will be arranged to maintain a 6-foot separation and will be assigned to individual students during class. After each class session, all machines will be sanitized. There will be four working irons in the Sewn Product Lab, and students are to sanitize them after each use. Each class session will end on time to allow the faculty member enough time to clean and disinfect the lab before the next class arrives.
In addition to practicing appropriate social distancing, students must wear cloth face masks, and instructors will wear face shields. Students must bring their own supplies and will not be allowed to share.
Students who travel to an area that is considered a “hot spot” for coronavirus infection may be asked to self-quarantine/self-isolate for up to 14 days upon return. Each day students will take their temperature prior to coming to the Sewn Products Production Lab; students who are running a fever (100.4⁰F or higher) will stay home and notify the instructor. Additionally, each day students will complete a form with questions addressing issues such as travel within the past 14 days, contact with someone who has tested positive for COVID-19, current physical condition (e.g., experiencing shortness of breath, fever, and/or a cough), etc. Students who answer yes to any of the questions will be directed to University Health Services and either cleared to return or directed to stay away from the Sewn Products Production Lab. Students who are uncomfortable with these attempts to mitigate risk levels will be encouraged to visit with the instructor on how to complete coursework.
The Textiles Laboratory will be cleaned and disinfected frequently. Hand sanitizer will be available outside of the lab, and it is expected that students will sanitize their hands before entering to the lab. Upon arrival to the lab, students will use disinfectant on the chair before sitting. Students will maintain six feet distance between themselves and will always wear cloth face masks. Soap will be available at the sink area. Students must wear provided silicone gloves at all times; during chemical and burning testing, students will place additional protective gloves over the silicone gloves. Students will disinfect all lab equipment (e.g., forceps, goggles, etc.) after using. The instructor will clean and disinfect the lab at the end of each class session. Students having fever, cold, and/or cough should not attend the labs and must inform the instructor.