Coordinating Information Related to COVID-19
Quick Reference - Resources and Guidelines
Masks are expected in campus buildings.
Free KN95 masks are available for faculty, staff, GTAs and adjuncts. Please check with your supervisor.
Free masks and hand sanitizer are available for students in Willard 106 and 101 Nancy Randolph Davis.
- Cleaning and Sanitation SuppliesDepartments can contact facilities manager Len Hebert for assistance ordering cleaning and sanitation supplies such as disinfectant spray, hand sanitizer, wipes, cleaning cloths and rags.
Contact Tracing: Reporting a student case
A new system allows instructors to identify close classroom contacts of a student who has tested positive for COVID-19, facilitating efficient contact tracing. It also enables an instructor to notify the university when a student tells the instructor the student has tested positive for COVID-19.
The reporting occurs inside the Academic Alert system in Slate. There are PDF and video tutorials available, demonstrating how to navigate the system. To access the system, go to my.okstate.edu, click on the Faculty tab, and select Academic Alerts – Slate.
To submit a COVID-19 report for a student, go to your Class List, find the student, and click Submit Alert. You will see a form that has both academic alert options and COVID-19 reporting options. Please do not also submit an academic alert when you are submitting a COVID-19 report. The COVID-19 reporting form looks like the image below.
If students need health accommodations due to COVID-19 (beyond assistance in keeping up with coursework), please refer them to Student Accessibility Services, (405) 744-7116.
- Contact Tracing: Identifying classroom close contacts
When a student in your class tests positive for COVID-19 at UHS or makes a self-report to UHS, the following process will begin:
- You will receive an e-mail with the name of the student who has tested positive. Please do not divulge this information to anyone; you are being provided the name only to make the contact tracing process more efficient.
- You will be asked to check your seating chart and to identify the students who were close contacts during class. This should include the students who sat for at least 15 minutes directly in front, behind, to the left, and to the right of the student in a traditional classroom and any other students you feel were likely within six feet for at least 15 minutes of the student who tested positive. This categorization is consistent with current CDC guidance.
- When you have determined this information, please use the Academic Alert system in Slate to report the names of the students who are close contacts. You should select only “Classroom Exposure”for any students you identify as close contacts and none of the traditional academic alert options. The health information will be shielded from the rest of the system for privacy reasons.
- The students you identify as close contacts will receive an automated e-mail from the university within minutes with instructions about their next steps. Do not contact the affected students yourself.
- Contact Tracing: Entering a student-reported positive COVID-19 test
- Many students who test positive for COVID-19 are notifying their instructors of the positive test. If a student tested at UHS, it is not necessary for the instructor to report this case in the Slate system. If the student did not test at UHS and has not yet self-reported using the UHS form, the instructor should report using the Slate system, selecting “Student-reported Positive Covid Test.” That will generate an email from the university to the student about what they should do next.
- It is important the student still fill out the UHS self-report form at https://uhs.okstate.edu/covid-reporting.html. Instructors should also follow the process above to report close contacts.
- Temporary Adjustment to Course Delivery
If you have a student that tests positive in your class, thoughtfully consider the modality that best suits the needs of the class. There are three (3) choices to consider and implement for up to two (2) weeks following a positive test in class:
- Move the course online for up to two weeks.
- Teach in a hybrid format (part online/part in class) to ensure social distancing and reduce further exposure. For students attending a face-to-face class, masks will be required.
- Continue the course as face-to-face with masks required of all students attending.
In option 2 and 3, if a student comes to class without a mask, offer one to the student. If the student still refuses to wear a mask, you can ask the student to leave the classroom and attend remotely. If a student refuses to leave the classroom, this is a student conduct issue under the “failure to comply” provision. Students have been notified about the policy.
Should there be cases where a faculty member receives notification of a positive student case and UHS has advised the student to quarantine, yet they do not comply, this incident should be reported to the Office of Student Support and Conduct (firstname.lastname@example.org, 405-744-5470) and will be addressed through the failure to comply policy in the Student Code of Conduct.
- Office Hours and Advising AppointmentsAcademic Affairs supports the personal preference of faculty and advisors to shift office and advising appointments to a virtual format through Friday, October 1. (Instructors and advisors may continue to hold these appointments in-person if they wish.) The Pandemic Response Team remains in frequent communication with the OSU administrative team and will continue to monitor CDC guidance to make a determination for office and advising appointments after October 1.
- Quarantine Guidelines
In order to stop the spread of COVID-19, it’s important that every member of the Cowboy family follow quarantine guidelines.
Quarantine if you have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19 for 10 days after your last contact if you are unvaccinated. Your quarantine may be shortened to seven days if you have a negative test performed after your fifth day of quarantine and you have remained asymptomatic. Wear a mask in public through day 14 from your contact with the confirmed case.
People who are fully vaccinated do NOT need to quarantine after contact with someone who had COVID-19 unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after their exposure, even if they don’t have symptoms, and wear a mask indoors in public for 14 days following exposure or until their test result is negative.
In coordination with local and state health officials, if you test positive for COVID-19 you must self-monitor your health and self-quarantine for 10 days at home or another off-campus location and not return until your symptoms are gone and you are 24-hours fever-free without medication. Student quarantine housing is available. If you are asked to self-isolate or self-quarantine you should stay home. Follow these guidelines for self-isolation: Report any symptoms of COVID-19 immediately to University Health Services, Monday thru Friday 8 a.m. to 5 p.m. If you have a health emergency, please go to the nearest emergency room.
See the latest quarantine guidelines from the CDC.
- Mental Health and Physical Well-Being
The mental health and physical wellbeing of those around us (faculty, staff, and students) has been affected during this ongoing pandemic. Please pay attention to your needs and the needs of others around you. The OSU community wants to provide resources to best support student needs so please direct students who may be in need of assistance to access mental health resources, health and wellness resources, and the Basic Needs Resource Center to help navigate college life (https://ssc.okstate.edu/student_support_resources.html). If assistance is needed to guide a student to resources or you need to share specific concerns about a student, please access the Student Support and Conduct portal at https://ssc.okstate.edu/report.html.
Whether you, a family member, or a colleague are dealing with stress, depression or just need support to navigate these troubling times, assistance is available at one of the many resources listed on OSU’s Employee Mental Health Resource page. Please remember you are not alone; someone is always available to listen.