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Oklahoma State University

Livetext

Basic Steps for Live Text

What is LiveText?
LiveText is an online electronic portfolio development and management system.  An internet based subscription website that allows users to create and submit projects and assignments on-line.    You start with a template and add your work and reflections on your work into LiveText.  You may be asked to upload artifacts of your progress such as papers, presentations, scanned images of objects, digital photos or even video.  Then you can share your work with others for review.  The web address is http://www.LiveText.com.

What is an electronic portfolio?
The portfolio is defined as a documented profile of an individual’s accomplishments, learning and strengths related to state and Oklahoma State University’s Professional Education Unit mission and core values.  The portfolio is required by the Oklahoma Commission for Teacher Preparation for teacher certification.  Additionally, the portfolio should be a useful tool in seeking employment by providing prospective employers with evidence of your professional growth.

During your academic career at Oklahoma State, you will be required to present your Professional Education portfolio at three checkpoints: admission to professional education (Submission I), prior to student teaching/clinical practice (Submission II), and at the completion of student teaching/clinical practice (Submission III).

What are the benefits of LiveText?

  • LiveText can be accessed from multiple locations: school, work and home.
  • The process helps students organize their materials for the portfolio.
  • Allows students to display their work to future employers and others.  This can include lesson plans, photos of classroom activities, and presentations.
  • Allows students to increase their technology skills by using scanners, transferring documents, and importing presentations for their portfolio documentation.
  • Allows for easy alignment with the latest state standards so students can easily document that they have completed the requirements.

How do I sign up for LiveText?
Students can register their account directly through the LiveText website.  If you need to charge on your bursar account, please purchase through the OSU Bookstore.  The undergraduate student subscription to LiveText last the length of your enrollment plus one year after graduation.  The LiveText packet includes registration instructions and a unique key code so you can create an account.

Inserting Graphics

  1. On the main page (click the MyDesk button to get there), click on the name of the document you would like to add an image to.
  2. Click on the specific page you wish to add your image to (found in the menu at the left side of the screen).
  3. At the right end of the colored bar of the section you would like to add your image, click "edit".
  4. An edit window will open.
  5. Below the text box, click the "edit" link next to "Images".
  6. A new window will open. Click the Browse button.
  7. Select the image file you wish to attach. This is much like the process for attaching files to an e-mail.
  8. After browsing for your file, click "Attach", wait for the file to upload, and then click "Finish".
  9. If you desire, enter a caption (words that will appear below your image on the page), choose display size by selecting drop down menu, and choose a type of graphic alignment (how the image will be aligned with the rest of the text on your page).
  10. Click "Finish" in the upper right. This will save your new changes and take you back to View Mode.

Submitting documents to your reviewer

  1. Go to the main page by selecting the MyDesk from the top right of the screen, click on the name of the document you would like to submit for review.
  2. Select Submit for Review link
  3. Enter the LiveText username, or the first and last name for a reviewer.  Separate multiple reviewers with a comma, semicolon, or enter multiple reviewers on separate lines.  As you type, the system will begin to search, refining the search as you enter more characters.  The system will list the first 15 matches for the text that you have entered.  You can select the appropriate match from the list at any time.  Just click on the correct name and it will be loaded into the text box.
  4. Click the Send button.  If the user or group is listed under Reviewers then the submission succeeded.  If the user remains in the Sent to Reviewers field then the system was not able to identify the user.

Adding & Editing Content

There are three basic ways to build your portfolio (or any other document) in LiveText:

  • Direct typing
  • Attachments
  • Copy/Paste

Direct Typing

  1. From the main page (MyDesk), click on the name of the document you would like to edit.
  2. Click on the specific page you wish to “edit” in your document (found in the menu at the left side of the screen).
  3. At the right end of the colored bar of the section you would like to edit, click “edit”.
  4. An edit window will open.  When you type into the text box, you are using the LiveText HTML editor.  LiveText will convert what you type into HTML code so is can be viewed on your Portfolio webpages. NOTE: the editor works much like a simple word processor; however, it is important to remember that it is an HTML editor, not a sophisticated word processor.
  5. To determine icon actions, place your mouse over an icon button.  The name of the action will appear.
  6. If you are typing a long passage, click the Save button periodically to protect against computer or network crashes.
  7. When finished, click “Finish” to return to View mode.

Attachments

  1. On your computer, create or update and save the file you would like to attach. Make sure to use a program that is accessible to a wide variety of users such as Microsoft Word.  If using a different program, try saving your file as a Rich Text File (.rtf).
  2. From the main page (MyDesk), click on the name of the document you would like to edit.
  3. At the right end of the colored bar of the section you would like to edit, click “edit”.
  4. An edit window will open.  Remove any text that might be in the text box.  Type something in the text box that will direct people viewing your portfolio to your attachment.  If you are attaching a resume, you might type, “Please click the attachment link below in order to view my resume.”
  5. Below the text box, click the “edit” link next to “Attachments”.
  6. A new window will open.  Click the Browse button.
  7. Select the file you wish to attach.  This is much like the process for attaching files to an e-mail.
  8. After browsing for your file, click “Attach”, wait for the file to upload, and then click “Finish”.
  9. Back on the edit page, click “Finish” in the upper right.  This will save your new changes and take you back to View mode.
  10. REPEAT this process to attach additional files to your portfolio.

Copy and Paste

  1. On your computer, create or update and save the file you would like to attach.
  2. Highlight all of the text in your file.
  3. Select Edit in the upper menu and Copy.
  4. On the main page in LiveText (click the MyDesk button to get there), click on the name of the document you would like to edit.
  5. Click on the specific page you wish to edit (found in the menu at the left side of the screen).
  6. At the right end of the colored bar of the section you would like to paste your file into, click “edit”.
  7. An edit window will open.
  8. Remove any text in the text box.  Make sure your cursor is in the text box.
  9. Click the Paste icon button in the tools area above the text box.  If you receive an error while attempting to Paste using the Paste Button, you can instead paste by placing your cursor in the text box and pressing Ctrl+V.
  10. Voila!  You should see the file you just copied appear in the text box.
  11. Click “Finish” in the upper right.  This will save your new changes and take you back to View Mode.
  12. Check if everything appears how you would like it to.
  13. Repeat this process to copy and paste any additional files into your portfolio. 

Sharing Documents with Visitors

Creating a Visitor’s Pass

  1. From within the MyDesk workspace, click the Visitor’s link.
  2. Click the Create button.
  3. Enter a Title and optional Description.
  4. Click the Save button to create your Visitor’s Pass
  5. Write down the created Visitor’s Pass code.

Once you have created a Visitor’s Pass, you can assign documents to that pass and share that pass with anyone you choose.

Assigning a Document to a Visitor’s Pass

  1. From MyDesk, click the title of the document to share with the Visitor’s Pass.
  2. Click the share link.
  3. Choose the Advanced Sharing options.
  4. Choose the Visitor’s tab.
  5. Choose the drop down menu – Choose Visitor’s-to select your Visitor’s Pass.
  6. Click Add.
  7. Choose Return to Portfolio View to confirm the visitor’s pass has been added to your document.
  8. To confirm, click the share link.
  9. Under the share button, it should have a viewers section.
  10. The shared visitor’s pass should be listed as a viewer.

What support is available to learn how to use LiveText?
While nothing substitutes for active use of the site, there are various workshops offered throughout the semester to answer your questions.  The workshops are posted on the PEU-Portfolio listserve as well as bulletin boards around Willard.  You may also call the LiveText specialist, Dr. Kathy Thomas, 744-2247 for help and latest information concerning LiveText.  In addition, once you are registered and logged onto the website, a Help button appears in the right upper corner of the screen.  The most recent Quick Start Guides are available which are in PDF, Microsoft Word and Animated Demonstration formats.  These demos are very helpful and should provide you with the step-by-step instructions on how to perform the most prevalent LiveText processes.

Organization of "MyDesk"

When you login to LiveText, you should find on the left side of the page four major categories of resources:

  • Materials – documents created by you or others who have shared with you.
  • Collaboration – an area in which you can communicate about shared documents, and designate with whom and how you will share them.
  • Tools – a PlanBook to help you schedule activities, Reports, Account info where you can personalize and update your account information, and forms which you may be asked to complete to provide information to your educational institution.
  • References – Educational Standards, Resources, and a Library of shared LiveText documents.

The right side of the page contains the lists of files within a specific category or tools for performing the selected function at the left.

If you are within a document, click on “MyDesk” to go to the main page where you can access major LiveText functions.

Creating a New Document (Portfolio Example)

  1. From within the MyDesk area, click the Create button and select “Document”.  A new window will open.
  2. In that window choose a Template, select “Portfolio” to create a Portfolio.  For example:  Elementary Education Portfolio Template
  3. Enter the title and description if desired.  Most candidates choose to name the portfolio after their program area i.e. “Elementary Education Portfolio”.  The description of your document is optional.
  4. Click the Create document button.

*Please note: You only need to follow these steps once because you will only need one portfolio.  Think of the portfolio as a living, breathing document that you will add new documents to with each class you take. It is highly suggested that you keep a copy of your portfolio when you have completed it by using the export feature to save on a CD.

Viewing comments from your reviewer

  1. Go to the main page (click on the MyDesk button to get there).
  2. Click "Reviews" in the menu at the left.
  3. Under "Sent for Review," look for the document that you sent. If it has been reviewed, you should find the words "view" and "resend" to the right of the document identification information.
  4. Click "view" to read the instructor's comments. NOTE: Pages with instructor comments will be highlighted with another color.

United Streaming Videos

  1. On the main page (click the MyDesk button to get there), click on the name of the document you would like to add your video.
  2. Click on the specific page you wish to add your video (found in the menu at the left side of the screen). This section must be a “Resources” section.  This is the only section where a video can be inserted.
  3. At the right end of the colored bar of the section you would like to revise, click "edit".
  4. If your page does not have a "Resources" section, you must create one
    • Click "Edit page" in the upper right.
    • Click "Create Section" and choose "Resources".
    • Enter a Section title and click "OK".
    • Your new Resources section should now be visible in the list of sections on your page.
    • Click "Finish" in the upper right to save your changes. You will be taken back to View Mode.
    • At the right end of the colored bar of the Resources section you created, click "edit".
  5. Click on Add United Streaming Resource, and then click the "Go" button.
  6. You should be taken to the United Streaming webpage.
  7. At this point first time users will be required to register with United Streaming. Please fill out the information requested, and then continue. If you ever choose to access the United Streaming website directly, you will be prompted to enter this username and password.
  8. Type in a keyword to search for the type of video you would like.
  9. Select a video to view.  You may select to watch the full video or choose to view the individual segments.   Click the play button next to the desired video segment.  Once you choose either the full video or an individual segment, you then must add this to your LiveText resource section.
  10. Once you choose the video or video segment you would like to insert, select the statement “Add to my LiveText document".
  11. You will be brought back to the edit mode on your resources page. Here you must click on the Save button to save the video segment. Just clicking Finish will not save it. After you click Save, click Finish to go back to View Mode.
  12. The title of your video segment should now be listed under the proper section. You should be able to click on the title of the video for instant access to it.
  13. There is a Teacher’s Guide and Curriculum Standards section that allows you to locate your state curriculum standards and to match them to any video.