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EHA Sona System
College of Education, Health and Aviation
Sona Research Participation System
System Login: http://okstate-coeosu.sona-systems.com
EHA Sona System Administrator:
Mr. Kane Mach, M.S.
Graduate Research & Teaching Associate
Office Location: 210-D Public Information Building
Office Phone: 405-744-4659
Office Email: email@example.com (Best way to get get in contact, quickest response)
Office Hours: Anytime by Appointment (Please email 24 hours in advance)
What is the Sona System?
The College of Education, Health and Aviation has implemented an active research participation system called Sona. the Sona system is a research participation and management tool that connects undergraduate students to faculty and graduate students who need participants for their research and dissertation studies. This online system allows researchers to post studies for recruitment, instructors to encourage student participation in research activities, and students to sign up for participation in research studies. This system has elements to assist the researcher with IRB requirements, to assist instructors with keeping track of participation, and to assist students by sending out confidential reminder notices. . It is a great way for undergraduate students to get an introductory experience into research. Many instructors have a research component to their course or offer extra credit for completing research studies on Sona.
New Account Information:
New instructors, principal investigators, or researchers who need an account, please email firstname.lastname@example.org and a new account will be created for you. Student accounts will automatically be created during the Fall and Spring semesters by the third week of classes. During the summer semester students will need to create their own participant account by clicking on the “Request Account” button and following the prompts.
New Research Studies:
Before a study can be placed on the EHA Sona System, the research will need to email a copy of the IRB approval letter to email@example.com. A link to the IRB application and URC office can be found here: https://irb.okstate.edu/ . Only faculty, staff, and students in the College of Education, Health, and Aviation will be allowed to place their study on the system.
Tutorial Videos for Using the System
- Creating your study on Sona using Qualtrics (For Researchers)
- Automatic Credit Granting (For Researchers)
- Accessing Course Credit Reports (For Instructors)
- EHA Qualtrics Account Creation Guide (For Researchers)
- IRB Recruitment Script for EHA Sona System (For Researchers)
- Sona Manual for Credit Granting (For Researchers)
- Qualtrics How to Build a Survey (For Researchers)
- Sona Course Credit Reports (For Instructors)
Detailed Instructions for Instructors
Instructors in any College of Education, Health and Aviation course (undergraduate, graduate, online, onground) are encouraged to enroll their classes to participate in studies for which their students are eligible. Instructors may choose to have students participate in Sona either for required credit or for extra credit. Half an hour of participation is equivalent to one Sona credit (on average instructors require/offer two credits of research participation). Please note that instructors must provide an alternative to research participation in order to comply with research ethics standards. See the Policy for Instructors for more information.
In order to utilize the Sona system, please complete the following three steps:
2. Inform the students enrolled in your courses about the requirements and options for completing the requirements (either in the syllabus, on a course website, or through a class handout). See Policy Document for instructions on providing options to your students.
3. Use the course reports produced by Sona to give students the appropriate required or extra credit points. Additional information and a sample for the syllabus can be found in the Policy for Instructors document below.
Detailed Instructions for Researchers
Researchers (faculty and graduate students) in the College of Education, Health and Aviation can use the Sona system to recruit subjects for both online and lab studies. Sona Systems is used by over 900 universities around the world to manage their subject pools and is in compliance with ethics standards for research with human subjects (http://www.sona-systems.com/)
Researchers who participate in Sona must include the approved procedures for the Sona subject pool in their IRB application (verbiage of a sample statement is included in Appendix B of the Researchers Policy attachment) and must have IRB approval prior to participating in the recruitment pool. Upon obtaining provisional approval from the IRB, researchers must contact the Sona administrator at firstname.lastname@example.org to register their research project and gain access to the Sona system. Once researchers are registered, the Sona Administrator will notify the IRB so that full approval for the project may be granted. Researchers are obligated to accurately record which students participate and enter this information into the Sona system so that instructors may assign the appropriate credit to participating students. Additional information and frequently asked questions are provided in the attachment below. Please contact the Sona Administrator with additional questions at email@example.com.
Detailed Instructions for Students
Students in a course utilizing the Sona system should refer to their class syllabus for information on the number of credits that are required or offered as extra credit for the course. To access your account and current studies, students should go to http://okstate-coeosu.sona-systems.com/ and use the login information emailed from the Sona system. Login information will be sent during the second week of classes. It is also important to note that the College of Education, Health and Aviation Sona system and the Department of Psychology Sona system are not related, so students must complete studies from the College of Education, Health and Aviation Sona website to receive credit for their course. If you have questions contact the Sona Administrator at firstname.lastname@example.org.
**Important Note: There are four Sona systems at OSU. One is for the College of Education, Health and Aviation (http://okstate-coeosu.sona-systems.com), one is for Department of Psychology, and there are two within the Spears College of Business. These systems are not linked. The login page MUST say College of Education, Health and Aviation. To ensure proper credit, make sure you are using the correct system.