Faculty Resources

Timeline for Faculty-Led Programs

Successful study abroad programs depend on many factors. Some of these include:

• Course content that is relevant and interesting to a broad number of students
• Courses that fulfill specific degree requirements, e.g., a core requirement, or a major, or minor requirement
• Situating the course in a location that reinforces the curricular content and makes the site a learning laboratory
• An energetic, motivated faculty leader who can successfully promote the program to students
• Keep the program at an affordable cost

• 18 Months Prior to Departure
  • Review Policies & Procedures on this page
  • Review Faculty-Led Handout on Best Practices on this page
  • Complete Faculty-Led Proposal Form
    • See deadlines, under policies and procedures
    • CEHS International will submit for signatures
  • CEHS International will work with provider/vendor on a proposal and contract
    • Most providers request a 4 to 6-week timeframe to create a proposal
    • If a faculty has previously had an established connection with a third-party provider, the CEHS International office will work with that provider, as long as, no major changes occur from year to year and it is approved by OSU Global.
  • CEHS International will review proposal with faculty

  • • Keep in mind cultural differences when it comes to the LGBTQIA+ community and underserved students
    • Understanding the logistics
      • Travel
      • Location
      • Housing (room setup, location, etc)
      • Local Transportation (airport pickup, day to day, etc.)
      • Cultural/Educational Excursions
      • Health, Safety, and Risk Management
  • An understanding of deadlines for 2024 programming (continue reading)
• 10 Months Prior to Departure
  • Providing syllabus to CEHS International
  • If approved to work with an outside provider/vendor
    • Provide Finalized Contract/Proposal to CEHS International
      • Dates, Itinerary, and onsite logistics
      • Program Fee (what is included/not included)

  • Review Faculty-Led Handout on Best Practices
  • Determine what requirements you'd like to include in your acceptance process and communicate your ideas with CEHS International. Examples include an interview process, required essays, etc.
  • Begin Recruiting for your program
    • • Information sessions, college events, website, social media, email, word of mouth
• 5 Months Prior to Departure
  • Recruit and advise students, including those historically underserved
    • Information sessions, college events, website, social media, email, word of mouth
  • Begin to host orientation meetings for your students
    • Go over learning outcomes & objectives
    • Communicate program logistics and cost
    • Communicate the importance of social, historical, political, cultural context
    • Expectations for conduct and consequences of behaviors
  • Student Commitment Deadlines
    • Winter Term: October 10^th
    • Spring/Spring Break: November 10^th
    • Maymester/Summer/Fall: February 10^th
  • All leaders are required to attend a mandatory training held by OSU Global, those dates will be sent by CEHS Global
  • Finalize program details with providers/partners abroad, including submission of the finalized participant roster
    • CEHS International will provide final roster for each program
  • Provide Risk Management Form (60 days prior to departure)
• While Abroad
  • Communicate to CEHS International on arrival and students' safety in your host country/state
  • Communicate to students on program logistics
  • Establish an emergency go-to area in country
  • Establish a group messaging system
  • Create a buddy system
  • Communicate to students on expectations for conduct and consequences of behaviors
  • Support students’ understanding of social, historical, political, and cultural context
  • Support students in managing their safety and emotional health
  • Support students to interact in a respectful, ethical way in the local community
  • Communicate with the CEHS International Office should an emergency arise or if you have any questions or concerns.
• After Your Program
  • Meet with CEHS International to debrief and review your program
  • Create opportunities for reflection (panels, photos, videos, essays, and research)
  • Create opportunities for integration on learning abroad with future learning
  • Prepare students to identify transferable skills developed through education abroad
  • Encourage continuing local and global engagement
  • Submit receipts to your department within 30 days of your program end date

The Standards of Good Practice for Education Abroad can be used as a tool to:

• guide program development,
• evaluate program quality,
• advocate for resources and support,
• train new professionals,
• educate stakeholders such as parents, faculty, students, etc.,
• establish and maintain respectful, sustainable relationships between partners.

Throughout the Standards, use this guide established by the International Organization for Standardization (ISO), to understand the expectations set by each clause:

• shall indicates minimum requirements
• should indicates recommendations
• can indicates further possibilities for improvement

Education Abroad: Student Learning and Development

• Before Program

  Responsible parties shall prepare all students to be successful abroad throughout the program design, outreach, advising, application, and pre-departure processes.

  • • Learning outcomes & objectives
    • Value of education abroad
    • Research cultural differences, including LGBTQIA+ community and underserved students within the host country
    • Recruit and advise students, including those historically underserved
    • Communicate the importance of social, historical, political, cultural context for each program and location
    • Expectations for conduct and consequences of behaviors
    • Provide information related to accessing physical, mental and emotional health services
    • Provide full program cost prior to student acceptance
    • Provide information on financial options (financial aid, scholarships, etc.)
    • Manage the program logistics (location, travel, housing, transportation, cultural/educational excursions, health, safety and risk management, group dynamics)
• During Program

  Responsible parties shall support student learning and development to achieve portfolio and/or program learning goals.

  • • Communicate to students on program logistics
    • Establish an emergency go-to area in country
    • Establish a group messaging system
    • Create a buddy system
    • Communicate to students on expectations for conduct and consequences of behaviors
    • Support students’ understanding of social, historical, political, and cultural context
    • Support students to relate to personal goals
    • Support students in managing their safety and emotional health
    • Support students to interact in a respectful, ethical way in the local community
• After Program

  Responsible parties shall support post-program integration and application of academic, professional, and personal learning.

  • • Meet with CEHS International to debrief and review your program
    • Create opportunities for reflection (panels, photos, videos, essays, and research)
    • Support students on course equivalency and credit articulation process
    • Create opportunities for integration on learning abroad with future learning
    • Provide resources related to student mental and physical well-being
    • Prepare students to identify transferable skills developed through education abroad
    • Encourage continuing local and global engagement